Mobility and Flexibility Working with Cloud


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Author: Yogesh Agarwal, CEO at Applane Solutions Pvt Ltd. 

Migration to the Cloud Sphere is a current trend for enterprises. New startups are in a hurry to set their bases in Cloud domain, while massive investment for infrastructure, both in terms of IT and office spaces are cut short substantially. According to Gartner Inc, by 2016 roughly a third of world’s digital contents will be stored in the Cloud. One of the greatest advantages of Cloud services for entrepreneurs is; they can instantly organize their business to provide globally standardized services.  The best contributions of this technology are the reduction of cost and providing a flexible platform for innovation and collaborated research.

A poignant effect of Cloud Computing is the dynamic transformation of the workplaces. Cloud services have brought new trends in enterprises adding more productive features to the working environment. In fact, the advent of trends such as BYOD has changed the very concept of “office space”, reducing them to just interconnected mobile devices, which can be operated from anywhere and anytime.

Apart from being cost effective, cloud services makes operations much easier to manage and organize. These are simpler compared to the arcane models of operations where, paper based documents were more prevalent. The recent trends have even surpassed the former PC or desktop oriented work places. This gradual prominence of mobile devices has made operation processes agile. This mode of operation is flexible and scalable. An extreme advantage for enterprises using this service is their great adaptability to changing business scenarios or the ever changing market demands. Any business can act effectively in accordance to sudden market changes aided by this technology. Risk management, a crucial aspect affecting the decision making procedures in enterprises, have become easier with cloud computing.

An operation domain that is largely leveraged by Cloud Computing is Human Resource management. Human resource management software needs to be customized with multiple functionalities. These applications are developed to fulfill the requirements of some unique aspects of an enterprise. The Cloud platform accelerates the system of HR recruitment and the process of approval of candidates. A human resource system is not only responsible for the process of recruitment alone; this system manages complete record and information about each employee. Management and approval of leave, payroll management and employee information are managed in the same system. This application and software also needs to be integrated with the administrative system of an enterprise.

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Every record of purchase or inventories managed by an enterprise, the lists of office requirements and expenses on overall employees are integrated to the database of HR management. Cloud based HR management software amplifies the overall reach-out of these systems by turning their processes agile. Authorization and approval process can be completed quickly without any delay. Mobile based document management system has made the process more dynamic because, now, authorized personals could access any document and approve them from anywhere and anytime.

Cloud computing is constantly changing the working environment in enterprises. Integrating new facets to a work environment, the increasing use of technology has unified the office space with dynamic factors such as globalization, collaborations and inception of new possibilities to improve the overall workplace. The employees are constantly adapting to the new work patterns and operation modes.

Cloud computing has elevated the global presence of any enterprise. This has enabled teams and business across the globe to connect and collaborated forming a working group of people with a similar objective, dispersed in several locations. Thus, geographical barriers to workplace have being made limited with the advent of the cloud structure. One may work from home with a complete flexibility of timing and association with the business. Virtual office and virtual teams have become an emerging trend in the modern work culture. According to a survey by Organization Solutions, on 30 MNCs in Asia, 75% have been reported to involve virtual office and virtual work force over last two years. Among them, 69% for the organizations reported the increase in the trend of employees associated with leads abroad. There are both pros and cons about these aspects. However, the gradual increase of such trends proves their influence on the changing work culture. The concept of “managing by seeing” has transformed to managements based on end results. Cross cultural perspectives are becoming more apparent in current workplaces.

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Technology such as Cloud computing has transformed the concept of presence. Now, processes, information and communications have become so pervasive that employees do not even need to be present physically in offices. This aspect has actually increased the engagement of employees with work from a few hours of the day to by almost 24 by 7. People have empowered themselves to utilize their capabilities without a requirement to move from a place to other.

The cost of maintaining workplaces have is being abated to a large extent by Cloud infrastructure. The concept of office has changed from a “place to work” to a place to meet other employees personally. Cost cutting through bypassing the need of an on-premise server, as well as the lessening dependency on electricity or power supply in offices has become an emerging quirk, breaking away from these traditional requirements. This also has a beneficial implication in the environment as carbon emission can be reduced substantially through such re-structured offices.

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